GES Headquarters has directed staff without passport photographs on their new payslips to update their profiles on the GoG ePay platform before the system closes.
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The Ghana Education Service (GES) has directed all staff whose passport photographs are missing from their new electronic payslips to update their profiles on the GoG ePay platform.
According to a memorandum issued by the GES Headquarters Promotions Unit on 22 May 2026, the exercise is intended to ensure that staff passport photographs appear correctly on subsequent payslips generated by the payroll system.
The Service has urged all affected employees to complete the update before the platform closes.
GES Identifies Missing Passport Photographs on Payslips
The memorandum explains that the directive follows observations that some members of staff do not have passport photographs displayed on their newly generated payslips.
To address the issue, affected employees are required to log into the payroll platform and upload a recent passport-sized photograph to their profile.
GES noted that updating the profile will ensure that future payslips contain the employee’s photograph as required.
Related reading:
- GES Salary and Promotion Updates
- Understanding the GoG ePay System
How to Upload Your Passport Photograph
The Ghana Education Service has provided the following steps for staff members to complete the update:
- Visit the GoG ePay platform.
- Log in using your Staff ID and password.
- Click on your initials located at the top-right corner of the page.
- Select “View Profile.”
- Click the edit icon next to your initials.
- Upload your passport photograph and click “Save.”
Staff are encouraged to ensure that the uploaded photograph is clear and suitable for official records.
Related reading:
- How to Access Your GES Payslip Online
- GES Staff Self-Service Guide
Staff Urged to Complete the Exercise Promptly
GES has described the exercise as urgent and advised all affected staff to complete the update before the system closes.
According to the memorandum, failure to upload the required passport photograph could affect payroll documentation generated through the electronic payslip system.
The Service therefore encouraged staff to comply with the directive as soon as possible to avoid unnecessary inconveniences.
Related reading:
- GES Payroll Updates
- Common Issues with GoG ePay Accounts
EducationGhana Analysis
The inclusion of passport photographs on electronic payslips forms part of ongoing efforts to improve the accuracy and security of personnel records within Ghana’s public service.
Maintaining updated employee profiles supports effective payroll administration and helps reduce identity verification challenges during official transactions.
Teachers and education staff are encouraged to regularly review and update their personal information on official government platforms to ensure their employment records remain accurate.
Related reading:
- Digital Transformation in Ghana’s Public Service
- GES Human Resource Management Updates
Key Takeaways
- GES has directed affected staff to upload passport photographs to the GoG ePay platform.
- The exercise applies to staff whose new payslips do not display their photographs.
- Employees should log in using their Staff ID and password to complete the update.
- GES says the exercise should be completed before the platform closes.
- The update is intended to improve payroll documentation.
Frequently Asked Questions (FAQs)
Who should upload a passport photograph?
GES staff whose new electronic payslips do not display their passport photographs.
Why is GES requesting the update?
To ensure staff photographs appear correctly on future payslips and improve payroll records.
What information is required to log in?
Staff members need their Staff ID and password to access the GoG ePay platform.
Is the exercise compulsory?
According to the GES memorandum, all affected staff are required to complete the update before the system closes.
Related Articles
- How to Download Your GES Payslip Online
- GES Promotion Updates
- Understanding the GoG ePay Platform
- GES Staff Verification Exercises
- Teacher Salary Updates in Ghana
Source
Memorandum issued by the GES Headquarters Promotions Unit, dated 22 May 2026.
Editorial Policy
EducationGhana.com (Ferdinand Ellis) publishes verified education news, official circulars, and employment updates from recognised government institutions. Readers are encouraged to rely on official GES communication channels for further clarification.
Fact Check
This report is based on an official memorandum issued by the Ghana Education Service Headquarters Promotions Unit regarding the upload of passport photographs on the GoG ePay platform.
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